kuiper chapter 9

Q. How can you plan the presentation?

Answer: Effective oral presentation requires extensive preparation. In many ways preparing an oral report is much like composing a written report.

1. Analyze the context:

The communication context encompasses the internal environment and the external environment. Major aspects of context analysis for an oral report, therefore, are determining the characteristics of the intended audience.

-Audience.

-Purpose.

- Physical environment.

2. Select delivery style.

Five options are available for a delivery mode: impromptu, extemporaneous, textual or spiritual, memorized, and combination.

3. Outline the presentation:

A simple yet effective outline structure for an oral report consists of four parts: the opening, a preview or partition statement, the body, and the conclusion. Each must be worded to formulate a coherent speech that accomplishes your reporting purpose, and the parts must be connected by meaningful transitions.

4. Preparing and using presentation aids:

Presentation aids are any audio or visual tools you use to supplement your spoken message.

-          Selecting appropriate presentation aids.

-          Using presentation software.

Q. How can you manage question answer sessions?

Answer: Some speaking situation requires that the speaker give the audience an opportunity to ask questions. At other times, the speaker may simply want to involve the audience by following a presentation with a question and answer session.

-  Informal presentation.

- Formal presentation.